Soberfest
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Vendor information for Soberfest 2025
Just a reminder this is a sober event.
All narcotics, marijuana, alcohol, and fireworks are prohibited. You will be asked to return any of these items back to your vehicle or they will be thrown out if found on your person. If you are bringing a refillable water bottle, please ensure it is empty upon arrival. There will be free water stations at the venue. No smoking or vaping anything will be permitted on the event site, we will have designated areas available outside the venue.
We appreciate your cooperation and look forward to spending our Saturday with you!
Load-in times will be staggered to avoid overcrowding in the load-in areas. You will receive an email regarding the load-in times a few days before the event. Once you arrive at the event you will be given a booth number and guided to your location.
Food Truck Banned food Items.
-Peanuts, pistachios, walnuts, sunflower seeds or other shelled nuts or seeds in their shells. Unshelled is fine
-Popcorn or popcorn kernels
Hours of operation: Load in time starts at 9am.
The market opens at 12 PM
The market closes at 9pm
Things to bring :
- tent or umbellar
- weights for tents
- tables and display
- chairs
- data for payment processing
- extra charging battery if needed
- dolly to get to your location
- Only two people per booth and any additional people will need to buy a ticket. Food trucks have an exception and can bring three people.
- No signs out front of the tent.
- Signs can be part of the display of beside the tent but not in front of it.
Artificial turf rules:
- No food including chips sunflower seed on the turf.
- As we are on an artificial turf field, it's important to protect the turf by using tiles for each tent, table, and chair Make your turf protectors out of Plastic or plywood.
For safety in case of wind, please bring weights and/or water jugs to hold down tents. They might not be needed, but it's better to be safe than sorry, as wind can happen at any time.
Food options will include food trucks offering Greek, 1st Nations, Pizza, and hot dogs. Additionally, there will be water filling stations available.
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FOOD TRUCKS
Food truck insurance:
- Provide a copy of their Island Health Health Certification
- Provide proof that of $5 million in liability insurance naming the following as additional insured
- The City of Langford
- Performance Plus Hockey Inc.
- 1372438 BC LTD DBA Collective Catering & Events
Minimum pricing for bottle pop is $4.75, min for Gatorade is $6.00
No coke products !
ALL Pepsi Products allowed.
Gatorade is the only sports drink.
Vendor Requirements
- Provide a copy of their Island Health Health Certification
- Provide proof that of $5 million in liability insurance naming the following as additional insured
- The City of Langford
- Performance Plus Hockey Inc.
- 1372438 BC LTD DBA Collective Catering & Events
- Comply with all load in and load out procedures and timelines
- Adhere to minimum stadium pricing standards and stadium partnership requirements
- Have one worker on site with Food Safe certification (send document ahead of event)
- Provide a Food Safe HACCP Plan
- Have a working handwashing station
- Handle food with gloves when served to guests
- Food trucks must meet NFPA 96 standards, and have fire safety-related servicing up to date including: up to date service tags for the fire suppression system, the k-class fire extinguisher, and the ABC fire extinguisher; and an up to date sticker as proof of recent steam cleaning for flammable grease.
- Provide a photo of a current inspection tag for fire suppression (as applicable)
- Food vendors must not serve the following banned items: popcorn, popcorn kernels, nuts or seeds of any kind in the shell. It is forbidden to sell alcohol, tobacco, cannabis, drugs or weapons
- Food vendors must remove their own waste to the dumpster. There is no recycling on site except for returnables. There is no oil dumping on site and offenders will be fined